Cash today
Company cash is $8.3 million, down $100,000 on the day. That excludes $18.4 million of customer funds in the FBO account, which are never counted, and the $1.0 million reserve the sponsor bank holds. At the 13-week average burn, the $2.3 million above the board's $6.0 million minimum would last about 23 weeks; in the forecast itself, cash stays above that minimum all 13 weeks.
Needs attention
Company accounts
| Account | Bank | Entity | Purpose | Prior day ($) | 6 Nov 2026 ($) | Change ($) |
|---|---|---|---|---|---|---|
| A-1 | Bank A | OpCo | Operating | 4,350,000 | 4,200,000 | −150,000 |
| A-2 | Bank A | OpCo | Payroll | 450,000 | 600,000 | +150,000 |
| A-3 | Bank A | OpCo | Legacy disbursement | 0 | 0 | 0 |
| B-1 | Bank B (sponsor) | OpCo | Settlement prefunding | 1,600,000 | 1,500,000 | −100,000 |
| C-1 | Bank C | HoldCo | Holding company | 2,000,000 | 2,000,000 | 0 |
| Company cash | 8,400,000 | 8,300,000 | −100,000 |
Held apart from company cash
| Account | Bank | Held for | Treatment | 6 Nov 2026 ($) |
|---|---|---|---|---|
| B-2 | Bank B (sponsor) | Sponsor bank, as program reserve | Restricted · excluded from liquidity | 1,000,000 |
| B-3 | Bank B (sponsor) | Cardholders and merchants | Not company cash · never counted | 18,400,000 |
Bank exposure
| Bank | Entity | Company cash ($) | Share | Against the 50% limit | Board policy | Above $250,000 ($) |
|---|---|---|---|---|---|---|
| Bank A | OpCo | 4,800,000 | 57.8% | Over by $650,000 | 4,550,000 | |
| Bank B | OpCo | 1,500,000 | 18.1% | Within | 1,250,000 | |
| Bank C | HoldCo | 2,000,000 | 24.1% | Within | 1,750,000 | |
| Company cash | 8,300,000 | 100.0% | 7,550,000 |
Company cash by entity
Daily position, Mon 9 Nov 2026
Company cash opens at $8,300,000 and is projected to close today at $7,970,000 after $330,000 of scheduled debits. In total the week is covered. By account it is not: the payroll account holds $600,000 against $1,300,000 of payroll on Fri 13 Nov, $700,000 short unless it is funded.
Position by account
| Account | Use | Opening ledger ($) | Available ($) | Scheduled today ($) | Projected close ($) | Lowest this week ($) | Against the company's floor |
|---|---|---|---|---|---|---|---|
| A-1 · Bank A | Operating | 4,200,000 | 4,185,000 | −330,000 | 3,870,000 | 3,870,000 · Mon | $1,370,000 above the $2,500,000 floor |
| A-2 · Bank A | Payroll | 600,000 | 600,000 | 0 | 600,000 | −700,000 · Fri | $700,000 short on Fri 13 Nov |
| A-3 · Bank A | Legacy disbursement | 0 | 0 | 0 | 0 | 0 | No floor set |
| B-1 · Bank B | Settlement prefunding | 1,500,000 | 1,500,000 | 0 | 1,500,000 | 1,460,000 · Tue | $260,000 above the $1,200,000 floor |
| C-1 · Bank C | Holding company | 2,000,000 | 2,000,000 | 0 | 2,000,000 | 2,000,000 | No floor set · earns nothing |
| Company cash | 8,300,000 | 8,285,000 | −330,000 | 7,970,000 |
Floors are the company's own: a $2,500,000 operating floor on A-1 and the processor's $1,200,000 prefunding requirement on B-1. The Desk is designed to measure against them. Whether and when to fund an account is the company's decision.
The week, day by day
| Day | Scheduled items | In ($) | Out ($) | Projected close ($) | Above the $6,000,000 board minimum ($) |
|---|---|---|---|---|---|
| Mon 9 Nov · today | Processor and network fees (processor debit) · A-1 · −330,000 | 0 | 330,000 | 7,970,000 | +1,970,000 |
| Tue 10 Nov | Fee settlement from sponsor bank · A-1 · +1,050,000 Fraud losses and chargebacks, weekly estimate · B-1 · −40,000 | 1,050,000 | 40,000 | 8,980,000 | +2,980,000 |
| Wed 11 Nov | Vendor ACH run · A-1 · −170,000 Veterans Day, a Federal Reserve holiday | 0 | 170,000 | 8,810,000 | +2,810,000 |
| Thu 12 Nov | Nothing scheduled | 0 | 0 | 8,810,000 | +2,810,000 |
| Fri 13 Nov | Payroll · A-2 · −1,300,000 A-2 holds $600,000: $700,000 short of payroll | 0 | 1,300,000 | 7,510,000 | +1,510,000 |
| Week | 1,050,000 | 1,840,000 | 7,510,000 |
Payments are shown on their scheduled dates. A date on a Federal Reserve holiday is flagged, not moved.
Sample payments checks
Friday's position against what cleared
| Account | Forecast change ($) | Cleared ($) | Difference ($) | What it was |
|---|---|---|---|---|
| A-1 | −150,000 | −150,000 | 0 | Transfer to payroll account A-2, as scheduled |
| A-2 | +150,000 | +150,000 | 0 | Transfer from A-1, as scheduled |
| A-3 | 0 | 0 | 0 | No activity |
| B-1 | −110,000 | −100,000 | +10,000 | The processor drew $10,000 less from prefunding than forecast |
| C-1 | 0 | 0 | 0 | No activity |
| Company cash | −110,000 | −100,000 | +10,000 |
This panel is designed to set each day's forecast beside what cleared, the next morning.
Today's payment cutoffs
| Bank | Payment type | Channel | Cutoff, bank's time | Cutoff, Pacific |
|---|---|---|---|---|
| Bank A | Outgoing wire | Online portal | 2:00 pm PT | 2:00 pm |
| Outgoing wire | File upload | 1:30 pm PT | 1:30 pm | |
| Same-day ACH | File, first window | 7:30 am PT | 7:30 am | |
| Same-day ACH | File, last window | 11:30 am PT | 11:30 am | |
| Next-day ACH | File | 5:00 pm PT | 5:00 pm | |
| Bank B | Outgoing wire | Online portal | 4:00 pm ET | 1:00 pm |
| Same-day ACH | File | 1:45 pm ET | 10:45 am | |
| Next-day ACH | File | 7:00 pm ET | 4:00 pm | |
| Bank C | Outgoing wire | Online portal | 2:30 pm MT | 1:30 pm |
| Outgoing wire | By phone | 2:00 pm MT | 1:00 pm | |
| Same-day ACH | Not offered on this account | — | — | |
| Next-day ACH | File | 4:00 pm MT | 3:00 pm |
In this sample, each cutoff is shown in the bank's own time zone and beside Pacific time. Bank A is on Pacific time, Bank B on Eastern and Bank C on Mountain. A payment scheduled after its cutoff is designed to be flagged, not moved.
Bank files behind this position
| Bank | Prior-day file | Received (PT) |
|---|---|---|
| Bank A | Balances and transactions, Fri 6 Nov | Mon 9 Nov, 5:10 am |
| Bank B | Balances and transactions, Fri 6 Nov | Mon 9 Nov, 5:40 am |
| Bank C | Balances and transactions, Fri 6 Nov | Mon 9 Nov, 6:05 am |
This sample is built from prior-day files. Where a bank provides intraday reporting, the Desk is designed to refresh the position during the day and mark each balance with the time of its file.
How the daily position works
In this sample, the Desk is shown starting from each bank's closing ledger and available balance, adding the items scheduled for each day from the payroll calendar, the A/P payment run schedule, the processor's billing schedule, the sponsor bank's settlement reports and the 13-week forecast, and carrying every account forward separately. It is designed to flag an account that would fall under its floor or below zero, a payment dated on a Federal Reserve holiday, and any difference between yesterday's forecast and what cleared. The Desk does not move money, choose investments or say what to do about a flag.
13-week cash forecast
Company cash moves from $8,300,000 to $7,015,312.50 over the 13 weeks: $16,350,000 in, $17,634,687.50 out. The low point is $6,650,000 in the Christmas week, when $500,000 is prefunded to the card processor. Cash stays above the $6,000,000 minimum every week.
Company cash by week
Week by week
| Week | Week ending | Beginning ($) | Receipts ($) | Disbursements ($) | Net flow ($) | Ending cash ($) | Minimum cash |
|---|---|---|---|---|---|---|---|
| W1 | 13 Nov 2026 | 8,300,000 | 1,050,000 | 1,840,000 | −790,000 | 7,510,000 | Pass |
| W2 | 20 Nov 2026 | 7,510,000 | 1,050,000 | 540,000 | +510,000 | 8,020,000 | Pass |
| W3 | 27 Nov 2026 | 8,020,000 | 1,050,000 | 2,240,000 | −1,190,000 | 6,830,000 | Pass |
| W4 | 4 Dec 2026 | 6,830,000 | 2,050,000 | 660,000 | +1,390,000 | 8,220,000 | Pass |
| W5 | 11 Dec 2026 | 8,220,000 | 1,050,000 | 1,840,000 | −790,000 | 7,430,000 | Pass |
| W6 | 18 Dec 2026 | 7,430,000 | 1,050,000 | 540,000 | +510,000 | 7,940,000 | Pass |
| W7 | 25 Dec 2026 | 7,940,000 | 1,050,000 | 2,340,000 | −1,290,000 | 6,650,000 | Pass |
| W8 | 1 Jan 2027 | 6,650,000 | 1,050,000 | 664,687.50 | +385,312.50 | 7,035,312.50 | Pass |
| W9 | 8 Jan 2027 | 7,035,312.50 | 2,150,000 | 1,840,000 | +310,000 | 7,345,312.50 | Pass |
| W10 | 15 Jan 2027 | 7,345,312.50 | 1,050,000 | 790,000 | +260,000 | 7,605,312.50 | Pass |
| W11 | 22 Jan 2027 | 7,605,312.50 | 1,050,000 | 1,840,000 | −790,000 | 6,815,312.50 | Pass |
| W12 | 29 Jan 2027 | 6,815,312.50 | 1,050,000 | 540,000 | +510,000 | 7,325,312.50 | Pass |
| W13 | 5 Feb 2027 | 7,325,312.50 | 1,650,000 | 1,960,000 | −310,000 | 7,015,312.50 | Pass |
| 13 weeks | 8,300,000 | 16,350,000 | 17,634,687.50 | −1,284,687.50 | 7,015,312.50 |
By line, 13 weeks
| Line | 13 weeks ($) | Source file |
|---|---|---|
| Fee settlement from sponsor bank | +13,650,000 | Sponsor bank settlement reports |
| Platform fees | +1,800,000 | Billing system invoices |
| Holiday prefunding returned | +900,000 | Processor prefunding schedule |
| Processor and network fees | −4,290,000 | Processor billing schedule |
| Vendors and cloud | −2,210,000 | A/P Aging Detail and payment run schedule |
| Fraud losses and chargebacks | −520,000 | Loss and dispute reports |
| Payroll | −9,100,000 | Payroll calendar and Payroll Summary |
| Rent | −360,000 | Recurring items sheet |
| Holiday prefunding to processor | −900,000 | Processor prefunding schedule |
| Annual software licenses | −250,000 | One-off items sheet |
| Revolver commitment fee | −4,687.50 | Debt schedule |
Forecast vs actual
This panel is designed to compare each closed week's actual receipts and payments with the forecast, line by line.
Liquidity headroom
Liquidity, company cash plus the undrawn revolver, dips under the board's $12.0 million minimum in weeks 3, 7 and 11, all payroll weeks; weeks 3 and 7 also carry holiday prefunding to the card processor. Company cash stays above the lender's $5.0 million covenant every week. At the 13-week average burn, runway is about 23 weeks.
Liquidity by week
Revolver, Bank C
Week by week
| Week | Company cash ($) | Undrawn ($) | Liquidity ($) | vs board $12.0M ($) | Cash vs covenant $5.0M ($) | Board policy | Covenant |
|---|---|---|---|---|---|---|---|
| W1 | 7,510,000 | 5,000,000 | 12,510,000 | +510,000 | +2,510,000 | Pass | Pass |
| W2 | 8,020,000 | 5,000,000 | 13,020,000 | +1,020,000 | +3,020,000 | Pass | Pass |
| W3 | 6,830,000 | 5,000,000 | 11,830,000 | −170,000 | +1,830,000 | Below policy | Pass |
| W4 | 8,220,000 | 5,000,000 | 13,220,000 | +1,220,000 | +3,220,000 | Pass | Pass |
| W5 | 7,430,000 | 5,000,000 | 12,430,000 | +430,000 | +2,430,000 | Pass | Pass |
| W6 | 7,940,000 | 5,000,000 | 12,940,000 | +940,000 | +2,940,000 | Pass | Pass |
| W7 | 6,650,000 | 5,000,000 | 11,650,000 | −350,000 | +1,650,000 | Below policy | Pass |
| W8 | 7,035,312.50 | 5,000,000 | 12,035,312.50 | +35,312.50 | +2,035,312.50 | Pass | Pass |
| W9 | 7,345,312.50 | 5,000,000 | 12,345,312.50 | +345,312.50 | +2,345,312.50 | Pass | Pass |
| W10 | 7,605,312.50 | 5,000,000 | 12,605,312.50 | +605,312.50 | +2,605,312.50 | Pass | Pass |
| W11 | 6,815,312.50 | 5,000,000 | 11,815,312.50 | −184,687.50 | +1,815,312.50 | Below policy | Pass |
| W12 | 7,325,312.50 | 5,000,000 | 12,325,312.50 | +325,312.50 | +2,325,312.50 | Pass | Pass |
| W13 | 7,015,312.50 | 5,000,000 | 12,015,312.50 | +15,312.50 | +2,015,312.50 | Pass | Pass |
Fee and idle-cash scan
October's account analysis statements, annualised, show $36,372 a year in fees to review: a dormant account still being charged, and three services priced higher at Bank A than at Bank C. Separately, $2.0 million at Bank C earns no interest and no earnings credit.
Fees to review
| Item | What the statements show | A year ($) | Source |
|---|---|---|---|
| Dormant account A-3 | Charged $60 maintenance and $95 positive pay in October with a zero balance; last transaction 29 May 2026 | 1,860 | Bank A account analysis, Oct; bank statements |
| Wire price, Bank A | 210 outgoing wires in October at $25.00 each; Bank C charges $15.00 for the same service | 25,200 | Bank A and Bank C account analysis, Oct |
| ACH item price, Bank A | 18,400 ACH items in October at $0.12 each; Bank C charges $0.08 | 8,832 | Bank A and Bank C account analysis, Oct |
| Account maintenance, Bank A | $60.00 a month on each of the two active accounts (A-1, A-2); Bank C charges $40.00 | 480 | Bank A and Bank C account analysis, Oct |
| Total | 36,372 |
Bank A, October analysis
| Service | Unit price ($) | Volume | Fee ($) |
|---|---|---|---|
| Account maintenance | 60.00 | 3 | 180.00 |
| Positive pay | 95.00 | 3 | 285.00 |
| Online banking module | 150.00 | 1 | 150.00 |
| ACH originated item | 0.12 | 18,400 | 2,208.00 |
| Outgoing wire | 25.00 | 210 | 5,250.00 |
| Total fees | 8,073.00 | ||
| Earnings credit | −4,586.30 | ||
| Net charged | 3,486.70 |
Bank C, October analysis
| Service | Unit price ($) | Volume | Fee ($) |
|---|---|---|---|
| Account maintenance | 40.00 | 1 | 40.00 |
| ACH originated item | 0.08 | 120 | 9.60 |
| Outgoing wire | 15.00 | 2 | 30.00 |
| Total fees | 79.60 | ||
| Earnings credit | 0.00 | ||
| Net charged | 79.60 |
How the scan works
In this sample, the Desk is shown with each bank's monthly account analysis statement (standard service codes, as EDI 822 or the bank's export) beside the bank files. It is designed to flag accounts charged with no activity, the same service priced differently at two of the company's banks, fees not covered by earnings credit, and balances earning nothing. Bank B's program fees are set by the sponsor-bank program agreement and are outside this scan.
Payment calendar
Five scheduled outflows totalling $1,924,687.50 fall on Federal Reserve holidays over the next 13 weeks, including the $1,300,000 payroll on Friday 25 December.
Outflows on Federal Reserve holidays
| Date | Holiday | Scheduled outflow | Amount ($) | Source |
|---|---|---|---|---|
| Wed 11 Nov 2026 | Veterans Day | Vendor ACH run | 170,000 | A/P Aging Detail and payment run schedule |
| Fri 25 Dec 2026 | Christmas Day | Payroll (ACH credit to employees) | 1,300,000 | Payroll calendar |
| Fri 1 Jan 2027 | New Year's Day | Rent | 120,000 | Recurring items sheet |
| Fri 1 Jan 2027 | New Year's Day | Revolver commitment fee | 4,687.50 | Debt schedule |
| Mon 18 Jan 2027 | Birthday of Martin Luther King, Jr. | Processor and network fees (processor debit) | 330,000 | Processor billing schedule |
| Total | 1,924,687.50 |
Next 13 weeks
How the check works
In this sample, the Desk is shown with the payroll calendar, the A/P payment run schedule, the recurring and one-off items sheet, the debt schedule and the processor's billing schedule, with every date checked against the Federal Reserve's published holiday list. The same dates are used in the sample 13-week forecast.
What-if scenarios
Three sample cases, each changing one input to the 13-week forecast. A 10% drop in fee settlement cuts runway at the average burn from about 23 weeks to about 11, and cash goes under the $6.0 million board minimum sooner than that: first in week 7, a payroll week that also carries holiday prefunding to the card processor, then in weeks 11 and 13. None of the three breaches the $5.0 million covenant.
Scenarios against the base case
| Measure | Base case | Fee settlement 10% lower | Sponsor bank raises the reserve | Revolver cut to $2,000,000 |
|---|---|---|---|---|
| Ending cash, week 13 ($) | 7,015,312.50 | 5,650,312.50 | 6,015,312.50 | 7,015,312.50 |
| Lowest ending cash ($) | 6,650,000 (W7) | 5,650,312.50 (W13) | 5,650,000 (W7) | 6,650,000 (W7) |
| Average weekly net flow ($) | −98,822.12 | −203,822.12 | −175,745.19 | −98,822.12 |
| Runway | 23.3 weeks | 11.3 weeks | 13.1 weeks | 23.3 weeks |
| First week under $6.0M board minimum cash | None | Week 7 | Week 3 | None |
| Weeks under $6.0M board minimum cash | None | Weeks 7, 11 and 13 | Weeks 3, 7 and 11 | None |
| Weeks under $12.0M board minimum liquidity | Weeks 3, 7 and 11 | Weeks 3, 5, 7, 8, 9, 10, 11, 12 and 13 | Weeks 3, 5, 6, 7, 8, 9, 10, 11, 12 and 13 | Weeks 3, 7, 9, 10, 11, 12 and 13 |
| Weeks under $5.0M covenant | None | None | None | None |
Company cash by week
What each case changes
How scenarios work
Each case changes one input; everything else is as in the base forecast, and each result uses the same sample figures. The sample shows what each case does to cash, runway and the policy and covenant checks. It does not rank the cases or say what to do about them.
CFO pack
A sample of the CFO pack, built from the same sample figures.
Close of business Fri 6 Nov 2026
Company cash is $8,300,000, down $100,000 on the prior day, and is $2,300,000 above the board's $6,000,000 minimum and $3,300,000 above the $5,000,000 covenant. Liquidity is $13,300,000 against a $12,000,000 board minimum. At the 13-week average burn of $98,822 a week, runway is about 23 weeks.
| Account | Purpose | Balance ($) | Change ($) |
|---|---|---|---|
| A-1 | Operating | 4,200,000 | −150,000 |
| A-2 | Payroll | 600,000 | +150,000 |
| A-3 | Legacy disbursement | 0 | 0 |
| B-1 | Settlement prefunding | 1,500,000 | −100,000 |
| C-1 | Holding company | 2,000,000 | 0 |
| Company cash | 8,300,000 | −100,000 |
Close of business Fri 6 Nov 2026
Company cash moves from $8,300,000 to $7,015,312.50 over the 13 weeks, with a low of $6,650,000 in the week ending 25 Dec 2026. It stays above the $6,000,000 board minimum every week. The average weekly net outflow is $98,822.12.
| Week ending | Receipts ($) | Disbursements ($) | Ending cash ($) | Minimum cash |
|---|---|---|---|---|
| 13 Nov 2026 | 1,050,000 | 1,840,000 | 7,510,000 | Pass |
| 20 Nov 2026 | 1,050,000 | 540,000 | 8,020,000 | Pass |
| 27 Nov 2026 | 1,050,000 | 2,240,000 | 6,830,000 | Pass |
| 4 Dec 2026 | 2,050,000 | 660,000 | 8,220,000 | Pass |
| 11 Dec 2026 | 1,050,000 | 1,840,000 | 7,430,000 | Pass |
| 18 Dec 2026 | 1,050,000 | 540,000 | 7,940,000 | Pass |
| 25 Dec 2026 | 1,050,000 | 2,340,000 | 6,650,000 | Pass |
| 1 Jan 2027 | 1,050,000 | 664,687.50 | 7,035,312.50 | Pass |
| 8 Jan 2027 | 2,150,000 | 1,840,000 | 7,345,312.50 | Pass |
| 15 Jan 2027 | 1,050,000 | 790,000 | 7,605,312.50 | Pass |
| 22 Jan 2027 | 1,050,000 | 1,840,000 | 6,815,312.50 | Pass |
| 29 Jan 2027 | 1,050,000 | 540,000 | 7,325,312.50 | Pass |
| 5 Feb 2027 | 1,650,000 | 1,960,000 | 7,015,312.50 | Pass |
Close of business Fri 6 Nov 2026
Liquidity, company cash plus the $5,000,000 undrawn revolver, is under the $12,000,000 board minimum in the weeks ending 27 Nov, 25 Dec and 22 Jan. Company cash is above the $5,000,000 covenant minimum every week; the lowest headroom is $1,650,000 in the week ending 25 Dec. Runway at the average burn is about 23 weeks.
| Week ending | Liquidity ($) | vs $12.0M board ($) | Cash vs $5.0M covenant ($) | Board policy |
|---|---|---|---|---|
| 13 Nov 2026 | 12,510,000 | +510,000 | +2,510,000 | Pass |
| 20 Nov 2026 | 13,020,000 | +1,020,000 | +3,020,000 | Pass |
| 27 Nov 2026 | 11,830,000 | −170,000 | +1,830,000 | Below policy |
| 4 Dec 2026 | 13,220,000 | +1,220,000 | +3,220,000 | Pass |
| 11 Dec 2026 | 12,430,000 | +430,000 | +2,430,000 | Pass |
| 18 Dec 2026 | 12,940,000 | +940,000 | +2,940,000 | Pass |
| 25 Dec 2026 | 11,650,000 | −350,000 | +1,650,000 | Below policy |
| 1 Jan 2027 | 12,035,312.50 | +35,312.50 | +2,035,312.50 | Pass |
| 8 Jan 2027 | 12,345,312.50 | +345,312.50 | +2,345,312.50 | Pass |
| 15 Jan 2027 | 12,605,312.50 | +605,312.50 | +2,605,312.50 | Pass |
| 22 Jan 2027 | 11,815,312.50 | −184,687.50 | +1,815,312.50 | Below policy |
| 29 Jan 2027 | 12,325,312.50 | +325,312.50 | +2,325,312.50 | Pass |
| 5 Feb 2027 | 12,015,312.50 | +15,312.50 | +2,015,312.50 | Pass |
Close of business Fri 6 Nov 2026
| File | As of |
|---|---|
| Bank statements, accounts A-1, A-2, A-3, B-1, B-2, B-3, C-1 | 6 Nov 2026 |
| Trial Balance | 6 Nov 2026 |
| Sponsor-bank settlement report | 6 Nov 2026 |
| Processor billing schedule and prefunding calendar | 6 Nov 2026 |
| A/R Aging Detail; A/P Aging Detail and payment run schedule | 6 Nov 2026 |
| Payroll calendar and Payroll Summary | 6 Nov 2026 |
| Debt schedule (revolver, Bank C) | 6 Nov 2026 |
| Treasury policy limits; account register | 6 Nov 2026 |
| Account analysis statements, Bank A and Bank C | October 2026 |
- Weeks run Monday to Friday; each week's ending cash is the next week's beginning cash.
- Only accounts the register classes as company count as cash; customer funds (B-3) and the program reserve (B-2) are excluded from every cash, liquidity and covenant check.
- Payments are shown on their scheduled dates; dates on Federal Reserve holidays are flagged, not moved.
- Fee findings are October's figures × 12.
- Runway = (company cash − board minimum cash) ÷ the 13-week average weekly net outflow.